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Administration & Operations Officer – APPLY NOW!

POSITION VACANT: ADMINISTRATION & OPERATIONS OFFICER

Transparency International PNG (TIPNG) is a non-government organization dedicated to fighting corruption in PNG and promoting transparency, honesty and accountability in public and private dealings.

TIPNG is an equal opportunity employer who promotes respect in the work place. We take pride in also offering the following:

  • A fun & exciting work environment with the opportunity to contribute to positive societal change
  • Training & development for our employees
  • Exposure to local, regional & international networks
  • A competitive salary to attract the right person
  • Access to supportive coaches and mentors

We are looking for suitable applicants to fill this new and exciting position as ADMINISTRATION & OPERATIONS OFFICER.

The Administration & Operations Officer will work with the Organizational Development team and ensure the efficient and effective running of the organization’s overall operations.

 

Generic Responsibilities

  1. Ensure adherence to TIPNG policies and guidelines
  2. Prepare and develop reports as required by management
  3. Ensure proper filing of documents – online and offline
  4. Actively seek Membership for TIPNG among stakeholders
  5. Live and breathe the values of TIPNG within and outside of the organization and throughout all work carried out on behalf of the organization

Specific Responsibilities

Reporting to the Finance Officer, the Administration & Operations Officer shall:

  1. Administration
  • Maintain office equipment and systems, including data and information management, filing and backup systems
  • Respond to incoming emails, social media posts and requests in a timely and professional manner
  • Keep a record of all incoming and outgoing correspondence
  • Maintain strong relationships with suppliers and clients and other TIPNG staff
  • Manage stationery, staff amenities and any items needed for the office
  • Keep a Master Contact list for all organizations and individuals involved in the work of TIPNG
  • Ensure the Insurance covers are renewed and updated
  1. Projects & Programs
  • Assist with the coordination of logistics of projects and programs if and when required
  • Compile donor reports for Management to review
  1. Finance
  • Manage the payroll, under the supervision of the Finance Officer
  • Collect Invoices and Statements of Accounts from all suppliers at month end
  • Ensure timeliness of all fund requisitions and preparation of payment vouchers on a weekly basis
  • Raise payments through Bank South Pacific online banking system
  • Send out payment receipts
  1. Property
  • Attend to any issues reported under the rental lease agreement
  • Attend to security concerns raised
  • Oversee the work of the Cleaner and Groundskeeper
  1. Board
  • Ensure board reports are ready 7 days before a meeting
  • Ensure minutes of board minutes are recorded and circulated within 7 days of the meeting occurring
  • Organize refreshments for meetings held  at the TIPNG office
  • Lead the organizing of the Annual General Meeting, in close consultation with the Executive Director
  • Develop Administration and Finance Manuals for the TIPNG Handbook
  • Keep Calendar of the Executive Director
  • Other duties as directed by the Finance Officer and/or Executive Director

SKILLS & REQUIREMENTS

  • 2-3 years of experience in administration work
  • Be computer literate, able to use MS Office Suite
  • Some experience in Finance and Human Resource
  • Great communication skills
  • Be exceptionally well organized, flexible and have the ability and multi-task
  • Must have experience of working effectively under pressure, to tight deadlines, for long hours, whilst maintaining professionalism
  • Be a team player, willing to support team members in their roles, and to be able to seek support from them when you need it
  • Must be highly flexible

APPLICATION CLOSE: Monday 27th January 2020

Applications must include a CV no longer than 3 pages, a Letter of Application, 3 most relevant certificates and a list of 3 referees with reliable telephone number and/or email address.
Send applications to:
The Executive Director
Transparency International PNG Inc.
P O Box 591, Port Moresby, NCD
Applications can be dropped off at the TIPNG office: Section 54, Lot 31, Lokua Avenue, Boroko

For more information, call Tel: 3234917 or 3237517 or email: info@transparencypng.org.pg

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Our 2019 Final Quarterly Newsletter is out!

Covering all updates from our international engagements, to major developments in our core projects, our human rights awards from the European Union and a special center spread on our 2019 Bougainville Referendum Observation Project; this issue simply cannot be missed!

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TIPNG hosts democracy camp for Bougainville Youth

Monday, December 16, 2019, Port Moresby – As Bougainville begins a new chapter of peace post-referendum, Transparency International Papua New Guinea (TIPNG) has brought together 45 youths from across the autonomous region for the first-ever Bougainville Youth Democracy Camp (BYDC).

The 7-day event was facilitated in partnership with the Bougainville Youth Federation (BYF), which requested TIPNG to modify its national flagship youth-event, the Mike Manning Youth Democracy Camp (MMYDC), to meet the needs of the young Bougainvilleans. “Through the Bougainville Youth Democracy Camp, participants will learn about the basic principles behind democracy and good governance.

They were put through simulations where they carried out governance through doing things such as passing laws and conducting elections. They also learnt many advocacy skills and met and interacted with prominent leaders,” said TIPNG Deputy Director (Communications) Yvonne Ngutlick.

“The Camp provided hands-on activities, capacity and skill building exercises, simulations and inspirational guest speakers to give participants a wide range of learning experiences. The BYDC covered topics on types of government, law-making process, integrity institutions, what is corruption, the proper role of a member of parliament, role of the opposition and speaker, local and provincial government, district support grants, elections integrity and forestry governance,” she said.

“These are all important areas to which the Young Leaders that have attended the BYDC can assist with to ensure the future development of Bougainville for all Bougainvilleans,” Ms. Ngutlick added.

The objectives of the program are that the participants are able to:

• Effectively participate in activities supporting integrity institutions

• Explain and teach others about how governments should work

• Better understand how the commercial sector works in a strong rule of law environment

• Use and teach others the skill of advocacy as it relates to democracy and good governance in both rural and urban environments so as to press for change

• Demonstrate leadership and effective self-management skills

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EU Backs TIPNG project to boost national integrity

Monday, December 16, 2019, Port Moresby – TRANSPARENCY International Papua New Guinea (TIPNG), with funding from the European Union (EU), has now undertaken an initiative to consolidate nationwide efforts in combating corruption in PNG, in the lead up to the 2022 National General Elections.

With the official signing of the grant today (Friday 13/12/19), TIPNG’s flagship initiative, the “Promoting Anti-Corruption & Integrity Strategies (PAIS)” Project is now primed for launch in the new year 2020.

“The overall objective of the PAIS Project is to strengthen public trust in state agencies. The project will achieve this by ensuring that there are formal pathways for addressing corruption both internally, within themselves, as well as externally, through the ICAC, once it is established,” said TIPNG Chairman Peter Aitsi.

Mr Aitsi added that TIPNG’s goal for the PAIS Project is not only to develop more intuitive policy and enforcement mechanisms for individual government agencies, but to ultimately build a stronger, more unified coalition against corruption.

Throughout its two-year life span from 2020-2022, the PAIS Project will be focusing on four main activities including;

1. an assessment of national integrity systems.

2. coordinating national anti-corruption summits.

3. development of anti-corruption policies for government agencies.

4. building a coalition against corruption with mainstream media and civil society.

The initial scope of the project has identified a number of core groups and actors, including the PNG government, Integrity Institutions, the Independent Commission Against Corruption, mainstream media and civil society groups which the initiative aims to unite in the fight against corruption.

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European Union honors TIPNG as Human Rights Champions

Wednesday December 11 2019, Port Moresby – IN what is now its 23rd year of operations in PNG, Transparency International PNG (TIPNG) has been recognized by the European Union (EU) for service in the fight against corruption.

During the EU Human Rights Appreciation Award ceremony yesterday (December 9, 2019), EU Ambassador, His Excellency, Jernej Videtič, congratulated recipients of the award and reemphasized the EU’s commitment to protecting human rights, and building a global human rights culture.

TIPNG Executive Director, Arianne Kassman, who received the award on behalf of TIPNG, recalled some of the organization’s recent successes, including the ongoing push for a PNG Independent Commission Against Corruption, the corruption complaints desk and the Schools Based Civic Education Project.

Ms Kassman also further highlighted the necessity for collective action to support sustainable change in PNG while also thanking TIPNG’s members for their continued support.

“I want to add that although TIPNG receives this award tonight, I also stand here on behalf of the many Papua New Guineans who have continued to support our work as financial members. Without whom, our work in the fight against corruption and its impacts on the human rights of Papua New Guineans would not be possible,” said Ms Kassman.

“To our allies in the fight against corruption; collective effort has always been the cornerstone for sustainable change. Although the challenges may seem overwhelming at times, our collective commitment to the cause has ensured that threats to our democracy do not go unchecked,” she said.

Four other civil society organizations were also awarded for their contributions in championing the human rights of Papua New Guineans in their respective areas of focus, including; Child Fund, City Mission, Tribal Foundation and World Vision.

The EU Human Rights Appreciation Awards presented last night were part of the global celebration of International Human Rights Day, which is celebrated on December 10  every year.

The date was chosen to honor the United Nations General Assembly‘s adoption and proclamation, on 10 December 1948, of the Universal Declaration of Human Rights.

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TIPNG IAC Day video renews government call to action

Monday December 9, 2019 Port Moresby – To commemorate this year’s International Anti-Corruption Day, Transparency International PNG (TIPNG) has released their spin on the popular Christmas Carol, “Little Drummer Boy.”

The video titled “A TIPNG Christmas Carol” has been framed by the anti-corruption agency as a call to action for the Marape-Steven government, while restating their position on a number of legacy issues from the previous governments.

The four minute video presents three interconnected national issues regarding resource sector benefits, public sector corruption and citizen participation in government, while also highlighting TIPNG’s proposed solutions.

TIPNG Executive Director Arianne Kassman, in launching the video on social media today, stated that the message in the video is specifically designed to remind the parliament of the Independent Commission Against Corruption (ICAC), Sovereign Wealth Fund and an Access to Information Law, which the agency has identified as being essential tools for good governance.

“The current government has publicly declared that reinforcing anti-corruption mechanisms is high on their agenda. The idea of this video was to remind them that it’s now the end of the year, its Christmas, and what has been done about these issues?” said Ms Kassman.

“We understand that some of these are legacy issues that they have inherited from previous governments. However, some of these issues have taken a backseat as the new government has taken time to settle into their new roles, while others seem to have fallen completely off the radar.”

“Our ultimate goal is to ensure that these issues and possible solutions remain as part of the conversation, as the government charts its path for the New Year,” she said.

Links to the video have been available on the Transparency International PNG Facebook page since it was uploaded this morning.

International Anti-Corruption Day has been observed annually, on 9 December, since the passage of the United Nations Convention Against Corruption on 31 October 2003 to raise public awareness for anti-corruption.

Click here to watch the video on our Facebook Page

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UPNG Law Students Set to Bolster TIPNG Functions

Monday, 2 December 2019, Port Moresby – THREE law students from the UPNG Law School have now embarked on the Transparency International PNG (TIPNG) Legal Internship Program (LIP), as they seek to bolster the functions of the local anti-corruption body.

Third and fourth year Law Students; Rhonda Tevlone, Melvia Lyandenge and Alois Sinen, officially joined TIPNG’s LIP today for an internship which will continue from December through to February.

TIPNG Executive Director Arianne Kassman welcomed the interns during their orientation today, adding that their input over the next eight weeks would not only be crucial in reinforcing the functions of TIPNG, but would also provide them with a unique opportunity for growth as legal professionals.

“It is our sincere hope that the conversations you will have the opportunity of being a part of in the coming weeks will help to supplement your formal training from the UPNG Law school; by presenting you with ways to ensure justice in matters relating to corruption both at the personal and institutional level,” said Ms Kassman.

“We hope through your time with us, that we may be able to help you build a strong ethos as professionals and to set you on the path to becoming resilient agents in the fight against corruption and to facilitate true justice for our people,” she said.

During the 8 week program, the interns will be required to assist two of TIPNG’s core projects;

  • The Advocacy and Legal Advice Center (ALAC) where they will be registering corruption complaints and facilitating referrals through mainline government agencies such as the police,
  • and the Policy & Advocacy Program, where they will be reviewing legislations and providing legal briefs as well as reviewing ongoing issues of corruption.

The trio are now the third cohort of UPNG Law students to come through the program under an ongoing arrangement between TIPNG and the University of PNG, Law School.

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